Payroll administration

Blue Umbrella provides payroll administration for employers, owner-directors (DGAs), private employers and employers not established in the Netherlands. We provide payslips to employees, support for employment contracts, maintain contact with the Dutch tax office, and provide guidance so that you stay compliant with Dutch regulations. These are all wrapped in our monthly, fixed-fee support package Blue Payroll or included in our Small Business Support package. 

Payroll administration services

Our payroll administration service includes the following:

  • monthly salary statements for your staff
  • annual income statements for your staff
  • income tax filing for your staff
  • liaising with the Dutch tax office on your behalf
  • registration as employer with the Dutch tax office
  • holiday pay
  • making over payroll tax to the Dutch tax office
  • templates for employment agreements
  • a Blue Tax Mail service 
  • holiday registration 

Payroll administration for small businesses

For small business owners, we offer payroll administration with a number of HR functions to support your international staff. We can include employment on the basis of hourly billing, commissions and bonuses. We offer a HR network support facility for your staff members, to register, monitor and assist employees on sick leave. We also provide staff contracts that comply with Dutch employment law.

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Domestic employment services

If you hire someone for domestic work at your home, you can be exempted from standard Dutch employment law requirements, such as paying wage taxes for your domestic worker. This opt-out clause (Dienstverlening aan huis) requires that you hire someone for fewer than 4 days per week, irrespective of the number of hours per day they work.

For example, if you hire a nanny for 3 days or fewer per week privately at your home, you do not need to withhold wage taxes, provide payslips or an annual income statement. Your nanny is not an employee. You just pay your nanny the agreed fee. 

The money your nanny receives is ‘income before tax’ so the nanny is required to report it to the Dutch tax office at the end of the year, by filing an income tax return. Your nanny will subsequently receive a tax bill. To find out how much tax the nanny should pay, check our tax calculator.

To qualify for the domestic services opt-out:

  • You must hire someone for services in or around your home
  • You must hire someone as a private person (not a company)
  • You must hire them for fewer than 4 days per week, irrespective of the number of hours worked

Payroll administration for non-Dutch Employers

For businesses employing staff working in the Netherlands, normal Dutch payroll administration requirements apply. However, as employer, you are not required to register your business in the Netherlands to employ staff here. We can arrange for your Dutch payroll administration as a non-Dutch employer.